PRIVACY POLICY

Last updated: 12 February 2026

1. Who We Are and How to Contact Us

Kayak Productions Limited (“we”, “us”, “our”) is a UK-based production company delivering film, television, branded content and creative production services.

Company number: 04716960 Registered address: 10 Sunny Way, London N12 0QB Website: https://kayakproductions.com/

For the purposes of UK data protection law, including the UK General Data Protection Regulation (“UK GDPR”) and the Data Protection Act 2018, we are the data controller of personal data collected through our website and through direct communications with us.

Where we process personal data on behalf of clients, broadcasters, agencies or commissioning partners in the course of delivering production services, we act as a data processor under separate contractual arrangements.

If you have any questions about this policy or wish to exercise your rights, please contact:

Email: alec@kayakproductions.com Post: 10 Sunny Way, London N12 0QB Telephone: +44 7841 205383

2. Scope of This Policy

This Privacy Policy applies to:

  • Visitors to our website

  • Individuals who contact us directly

  • Prospective and existing clients

  • Contributors, collaborators and business contacts

It does not apply to personal data processed solely on behalf of commissioning clients or partners, which is governed by separate data processing agreements or production contracts.

3. Personal Data We Collect

We may collect and process the following categories of personal data:

a) Information You Provide Directly

  • Name

  • Email address

  • Telephone number

  • Job title

  • Company name

  • Information contained in correspondence, proposals, pitches or communications

b) Automated Information

  • IP address

  • Device type and operating system

  • Browser type

  • Pages visited and interaction data on our website

  • Cookies and tracking data (subject to consent where required)

c) Production and Business Context

In the course of delivering production services, we may process business contact data and limited personal data relating to contributors, crew, talent or collaborators strictly in accordance with contractual arrangements and client instructions.

Special Category Data

We do not intentionally collect special category data (such as data revealing racial or ethnic origin, political opinions, religious beliefs, health data or sexual orientation) through our website.

Where production services require processing of such data, this is handled under specific contractual and legal safeguards and only where a lawful basis under UK GDPR applies.

4. How We Use Your Personal Data and Lawful Bases

We process personal data on the following lawful bases:

a) Contractual Necessity

To:

  • Respond to enquiries

  • Prepare pitches or proposals

  • Deliver agreed production services

  • Manage contractual relationships

b) Legitimate Interests

To:

  • Communicate effectively with business contacts

  • Improve our website and services

  • Manage professional relationships with clients, agencies, broadcasters and suppliers

  • Maintain network and information security

  • Develop new business opportunities within a professional B2B context

Where we rely on legitimate interests, we have carried out a balancing assessment to ensure our interests do not override your rights and freedoms.

You have the right to object to processing based on legitimate interests at any time.

c) Consent

Where required, we rely on consent to:

  • Send marketing communications

  • Place non-essential cookies

  • Share specific materials or updates

You may withdraw consent at any time.

d) Legal Obligation

To comply with legal, regulatory, tax and accounting obligations.

5. Marketing Communications

We may send marketing communications where:

  • You have opted in; or

  • You are a corporate contact and communication is permitted under UK electronic marketing regulations.

You may unsubscribe at any time using the link provided in our communications or by contacting us directly.

We do not sell personal data or share it for third-party marketing purposes.

6. Cookies and Tracking Technologies

We use cookies and similar technologies to:

  • Ensure website functionality

  • Analyse website traffic

  • Improve user experience

Cookies may include:

  • Essential cookies

  • Analytics cookies

  • Performance cookies

Non-essential cookies are placed only with your consent via our cookie banner.

You may withdraw consent or adjust your preferences at any time through our cookie management tool or your browser settings.

7. International Transfers

Some of our service providers (such as cloud hosting, email platforms or analytics providers) may process data outside the UK.

Where personal data is transferred internationally, we ensure appropriate safeguards are in place, including:

  • UK International Data Transfer Agreements (IDTA);

  • The UK Addendum to EU Standard Contractual Clauses; or

  • Transfers to countries deemed adequate by the UK Government.

8. Data Retention

We retain personal data only for as long as necessary for the purposes described in this policy, including to meet legal, accounting or reporting obligations.

Typical retention periods:

  • Enquiries and proposals: up to 2 years after last contact

  • Marketing data: until you withdraw consent or object

  • Contractual and financial records: up to 6 years

  • Production-related documentation: in accordance with contractual and legal obligations

Retention periods are reviewed periodically.

9. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data

  • Request rectification of inaccurate data

  • Request erasure in certain circumstances

  • Request restriction of processing

  • Object to processing, including direct marketing

  • Request data portability (where applicable)

  • Withdraw consent at any time

To exercise your rights, please contact us using the details above.

If you are not satisfied with how we handle your data, you may lodge a complaint with the Information Commissioner’s Office (ICO), the UK supervisory authority.

10. Automated Decision-Making

We do not carry out automated decision-making or profiling that produces legal or similarly significant effects.

11. Children’s Data

Our website and services are not directed at children under the age of 13. We do not knowingly collect personal data from children through our website.

If you believe we have collected such data, please contact us so we can take appropriate action.

12. Security

We implement appropriate technical and organisational measures to protect personal data, including:

  • Secure hosting environments

  • Access controls and authentication procedures

  • Encrypted communications where appropriate

  • Contractual safeguards with service providers

  • Periodic review of security practices

While no system can guarantee absolute security, we take reasonable steps to protect personal data from loss, misuse or unauthorised access.

13. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in legal requirements or business practices.

The latest version will always be available on our website and will include the updated revision date.